Every job follows the same path in Hardstand. It's entered once — when you quote it — and carried all the way through to invoicing and pay, so nobody in the office re-types it and nothing gets dropped.
Quote the job in the same system you'll run, bill and pay it from. Once it's accepted, everything that follows is already set up — no re-entering the job a second time.
Build quotes from your own rate card, so the price you win at is the price it bills at.
An accepted quote becomes the job — ready to allocate, with nothing keyed in twice.
Assign trucks, plant and crews to jobs from one board — start times, job types, quantities. The people doing the work see exactly what they're on.
Your own gear sits alongside hired plant and subcontractors — allocated the same way, no separate spreadsheet.
Drivers, operators and crews see their allocation for the day — job, site, start time, what's expected.
Vehicle tracking and live traffic built in, so you know where the fleet is and when it'll get there — without ringing around.
See where every truck and machine is in real time — who's on site, who's still on the road.
Live traffic and routing keep start times, runs and arrival times honest across the day.
Dockets, loads, hours and quantities are captured in the field on a phone and signed on site — not remembered and re-typed back at the office hours later.
The person doing the work records the work — loads, hours, quantities, notes — against the right job as it happens.
Field capture doesn't fall over when the site has no reception — it syncs when it's back.
Sign-off happens where the work is done, so the record is agreed before anyone leaves.
Captured work flows straight to invoices against your rates. What was quoted, allocated and captured is what gets billed — the office never re-keys it.
Job types and quantities meet your rate card, so invoices build themselves from the captured work.
The field record is the billing record. Nothing gets typed a second time, so nothing gets dropped or mistyped.
The same hours and loads that billed the job also drive the pay — drivers, operators and crews — so payroll isn't a separate re-keying job at the end of the week.
Captured hours and loads feed payroll directly, without re-entering timesheets.
Bill and pay come off the same field record, so what you charge and what you pay always line up.
A short discovery call to walk through your quote → allocate → capture → invoice → pay flow and where Hardstand fits.
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